About You
You’re the kind of person who just gets it. Organized, proactive, and always a few steps ahead, you take pride in making things run smoothly and solving problems before they arise.
You’re equally comfortable drafting a polished email, coordinating last-minute logistics, or tracking down the perfect solution, always with discretion, creativity, and a great attitude. You thrive in a fast-moving environment, bring a calm, can-do energy, and genuinely enjoy being the person others rely on.
The principal you’ll support is creative, driven, and fun to work with. Someone who values trust, efficiency, and having fun while doing it all.
Key Responsibilities
Executive Support
- Manage a complex and ever-evolving calendar across multiple priorities and time zones
- Draft, edit, and manage communications on behalf of the principal with a polished, professional voice
- Prepare meeting materials, track action items, and ensure seamless follow-through
- Act as a gatekeeper and strategic partner, protecting time and priorities
- Coordinate with internal teams, advisors, and external partners with professionalism and discretion
Communications & Coordination
- Serve as a liaison across personal and professional relationships
- Handle sensitive communications with tact, diplomacy, and sound judgment
- Support correspondence related to legal, insurance, and institutional matters
- Track ongoing items and ensure timely resolution across stakeholders
Travel & Logistics
- Plan and coordinate personal travel end-to-end, including flights, accommodations, itineraries, and transportation
- Build thoughtful, detailed itineraries with contingency planning
- Track loyalty programs, memberships, and travel-related accounts
Research & Project Support
- Conduct research and present clear, organized recommendations (vendors, schools, travel, etc.)
- Support special projects such as events, household initiatives, and operational improvements
- Assist with coordination across business and personal priorities
Personal & Household Support
- Help manage family scheduling, activities, and logistics
- Coordinate with household vendors and ensure smooth day-to-day operations
- Assist with errands, gifting, and personal administrative tasks
- Support planning efforts such as travel, events, and long-term family needs
Administrative & Financial Support
- Assist with bill pay, vendor coordination, and basic financial tracking across multiple accounts
- Maintain organized digital records and documentation
- Track renewals, memberships, and important deadlines
Qualifications
- 5+ years of experience as an Executive Assistant, Personal Assistant, or similar role
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Proactive, resourceful, and solution-oriented with a strong sense of ownership
- Discreet and trustworthy with sensitive and confidential information
- Comfortable managing multiple priorities in a fast-paced environment
- High emotional intelligence and professionalism
- Tech-savvy and quick to learn new systems
- Valid driver’s license and reliable transportation required
Preferred but not required:
- Experience supporting a high-net-worth individual or private principal
- Familiarity with travel planning, vendor coordination, or household management
- Exposure to legal, immigration, or property-related processes
Compensation
- Hourly rate: $35–$40 per hour (non-exempt, eligible for overtime in accordance with California law)
Role Details
- Part-time (schedule to be determined based on mutual alignment)
- Based in San Francisco; a mix of remote and in-person support may be required
- Flexibility to occasionally respond outside of standard business hours
This is a unique opportunity to step into a trusted, high-impact role where no two days are the same. You will work closely with a principal who values efficiency, discretion, and excellence, and play a key role in keeping both professional and personal operations running seamlessly, while bringing a sense of ease, energy, and momentum to it all.
How To Apply
To apply, please send your resume to [email protected] and include at least three professional references.
We are an equal opportunity employer committed to building an inclusive and respectful workplace.
